A world top ten university, with an international reputation for excellence in teaching and research, Imperial College London now uses Microsoft Teams for learning and to teach and connect in a time of COVID-19. In this video, see how the college is now relying on Teams for the delivery of its lectures and its remote labs (distance learning), as well as a “virtual common room” where students and faculty can interact. Staff now have the fluid integration of shared files, scheduled events, and the students’ use of the virtual learning environment, providing opportunities to respond to students in a way never done before.

Create and manage breakout rooms during class in MS Teams

Breakout rooms are used to place students into small groups during classes and keep classrooms connected. Rooms may be opened and closes multiple times during sessions, as well as participants may be moved between rooms. Meeting organizations using the desktop version of Microsoft Teams are able to create and manage breakout rooms in MS Teams Meetings.

Insights in Microsoft Teams for educators

Insights in Office 365 Microsoft Teams provides what are called at-a glance views that help teachers and educators catch up and all of their students’ MS Teams activities. This includes assignment collection and turn-in (student progress) to class conversation engagements. Class materials may also be provided, as part of assignments in Teams. Spotlights may also be used to focus on important trends in students activities. The insights dashboard saves educators time in planning coursework, providing student feedback, and identifying/providing help where/when needed. All part of Education Insights Premium in Microsoft Teams.

Creating, attending and running meetings with MS Teams

A core task when running meetings in a virtual settings, creating, attending and running meetings is something educators and teachers will constantly perform. Here are some guidelines to use when running classes using Microsoft Teams for Learning.

For Educators

Scheduling an online class in Microsoft Teams

Meetings may be schedule by either using the calendar or the Meet Now option.

  1. Locate the Calendar on the left side of the MS Teams app and select New meeting, located in the top right corner.
  2. Select the time period the class will occur in the calendar. Subsequently a form will pop open.

Use the scheduling form to give the class a title, invite attendees, and add other meeting details. The Scheduling Assistant may be used to find a time that works for all attendees.

3. Once all details have been filled out, select Save. The scheduling form will close and invitations will be sent to all attendees.

Set up and change options for meetings

Each meeting participant may be assigned a role. A role affects what they can see and do upon joining a MS Teams meeting. For example, an attendee may use their microphone and video camera, however, the attendee role cannot add/remove other attendees or share their own content.

Changing a participants role:

  1. From your MS Teams calendar, open the meeting that you would like to revise an attendees role. Select Meeting Options.
  2. Locate the Who can present dropdown, and choose who you would like to change their role. In most cases you will change an attendee to present.

Create meeting in an existing channel

If your virtual classroom already has a channel, you can create your virtual classroom in that channel. Locate and select the Meet dropdown in the upper right corner of the channel window, then select Schedule a meeting.