How to record audio, video and screen-sharing with Microsoft Teams!

Recording Meetings in Microsoft Teams to capture audio, video, and screen sharing activity. The recording happens in the cloud, and is saved to Microsoft Stream so you can share it securely across your organization. There is also an option for recordings to have automatic transcription, so that users can play back meeting recordings with closed captions and search for important discussion items in the transcript.

Watch this video to get a quick overview of this powerful capability!

Who can view a meeting recording?

When the recording is uploaded to Microsoft Stream, the recorder is the owner of the video and the people in their org who were invited to the meeting are the viewers. The owner needs to give permission or download the video to share the recording beyond these people.

Note: Whiteboards and shared notes are not currently captured in meeting recordings.

You can record meetings and group calls, but recording one-on-one calls isn’t supported yet.

Prerequisites for Teams cloud meeting recording

For a Teams user’s meetings to be recorded, Microsoft Stream must be enabled for the tenant. In addition, the following prerequisites are required for both the meeting organizer and the person who is initiating the recording:

User has an Office 365 E1, E3, E5, A1, A3, A5, M365 Business, Business Premium or Business Essentials
User needs to be licensed for Microsoft Stream
User has Microsoft Stream upload video permissions
User has consented to the company guidelines, if set up by the admin
User has sufficient storage in Microsoft Stream for recordings to be saved
User has TeamsMeetingPolicy-AllowCloudRecording setting set to true
User is not an anonymous, Guest, or federated user in the meeting
User needs to be licensed to upload/download meetings to/from Microsoft Stream, however they do not need the license to record a meeting. If you wish to block a user from recording a Microsoft Teams Meeting, you must grant a TeamsMeetingPolicy that has AllowCloudRecording set to $False.

A hub for teamwork

Second, Microsoft Teams brings together the full breadth and depth of Office 365 to provide a true hub for teamwork. Word, Excel, PowerPoint, SharePoint, OneNote, Planner, Power BI and Delve are all built into Microsoft Teams so people have all the information and tools they need at their fingertips. Microsoft Teams is also built on Office 365 Groups—our cross-application membership service that makes it easy for people to move naturally from one collaboration tool to another, preserve their sense of context and share with others.

Related Links

How to Manage and Collaborate on Files in Microsoft Teams
Walkthrough of Microsoft Teams
Recording audio, video, and screen sharing with Microsoft Teams
Using Microsoft Teams, Flow, and an Ideation list with Project Online for Project Intake
Using the Microsoft Teams and Dynamics 365 Integration
Integrating Microsoft Teams and Microsoft Project Online
How to Create a Power Automate flow that creates a Team upon project publish

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