Call Us Today! 1-800-895-3254
[email protected]
Microsoft Training
Integent offers a comprehensive portfolio of training services, with an ideal fit for every organization. Ranging from general courses to custom solutions, we have you covered.
Learn About TrainingSee Full list of Courses
Microsoft Consulting
Integent provides consulting services for a variety of Microsoft applications including Microsoft Project, Project Online, Project for the Web, Dynamics 365, and Microsoft SharePoint.
Learn About Consulting
Microsoft Support
Microsoft technologies set the standard for project portfolio management, business applications, collaboration, and more. Integent has flexible solutions to support every customer.
Learn About Support
Microsoft Project
Integent has the knowledge and experience to help design and deploy a solution to help your organization manage projects and resources more effectively
Learn More About Microsoft Project
Microsoft Dynamics 365
Integent can help you nsure business continuity with a custom cloud solution that connects sales, service, finance, and operations teams to deliver results.
Learn More About Dynamics 365
Microsoft SharePoint
SharePoint is Microsoft’s collaboration platform that is a place where team members can communicate, exchange data, share files and much more.
Learn More About Microsoft SharePoint
Microsoft Power Platform
Consisting of Power BI, Power Apps, Power Automate and Power Virtual Agents, the Microsoft Power Platform helps streamline and improve business functions.
Learn More About The Power Platform
About Integent
Integent was founded in 2009 on the principles of building long-lasting relationships with customers, exceeding expectations, and providing outstanding customer service. 

We’re dedicated to providing a customized solution backed by our knowledgeable team of Microsoft experts.
Discover What Makes Us Different
GSA Schedule
Integent is GSA Schedule Contract holder. A GSA schedule helps simplify selling our services to government customers.
Read More Here
Stay informed on Integent’s latest company updates and other important industry information. Our passion is customer success.
Read The Latest News
Learning new software doesn’t have to be difficult with our library of dozens of free training videos. Our video training always has something new.
Browse Our Training Video Library
Our industry experts share best practices and common pitfalls to avoid, in order to get the most out of your technology solutions.
Discover More

May 6, 2021

Your Guide to Microsoft Project Online

Table of contents

Management Demands Answers

It's the moment every project manager dreads. You look at the tasks remaining on your team's list and realize you aren't going to meet the deadline. Your budget is on the line and your stakeholders are demanding answers. 

How did you miss such key milestones? Why is the timeline so off track? How do you motivate your team to keep going now?

It's common for projects to veer away from their original plan. But if projects are slipping from your grasp, look into project management software.

Microsoft Project Online offers all the key functions a project manager will need. Don't let your next project fail. Keep every detail in one place with a program like Project Online.


Why Microsoft Project Online?

why microsoft project online


As a project manager, you may be using a project management tool already. The issue with a lot of online tools is their lack of depth.

They may focus on task management but lack dependency tracking and reporting across projects. You may be able to add team members to tasks but not single out one team member's full list of responsibilities. You may have to attach multiple apps to one platform to get all the features you need.

This isn't the case with Microsoft Project Online. It's designed to be an all-in-one project management tool accessible via your browser.

And MS Project is part of the Office 365 suite. That means you can connect it to other Microsoft tools you already use. Think Word, Excel, and Microsoft Teams.

Learning how to use Project Online can take some time. But there are great MS Project courses available to walk you through its features.


Application Features

ms project online features


Speaking of features, MS Project ticks all the boxes. Project management tools shouldn't be clunky and difficult to navigate; you just need a certain set of tools. After that, it's knowing where to find them.  


Tasks and Durations


The primary feature of Microsoft Project Online is tracking tasks, deadlines, and dependencies. Your default view will be a Gantt chart when using the desktop client Project Professional, or one of several configured Project Center views in Project Web App. For the desktop that's where you will input details from your project plan and update tasks. The Project Center views are primarily for read-only analysis of the organizations multiple projects.

Start by adding each of the tasks your team needs to complete. You can assign start dates, end dates, and team members to each task. Once all your work breakdown structure has been created, critical path(s) will be automatically determined.


Assigning Dependencies


For complex projects, you'll need to add dependencies. Whether your relationships are start-to-finish or finish-to-finish, you can add them to your tasks with a simple click in the Gantt Chart or Table view from the project online desktop client.

This will help you see any gaps or improbable relationships within your project. You'll be able to more thoroughly analyze your timeline to make sure everything lines up. 


Marking Milestones

microsoft project schedule milestones


The ability to mark milestones needs to be a key part of any project management tool. With MS Project Online, you'll do this either in the desktop client, or by using web-editing in Project web App. From there, you can track three separate milestones at the task level.

You can also star certain tasks or name them according to different milestones. If you prefer, you can also color-code your tasks. Each color can represent milestones, phases, or deliverables.   


Sharing Files


Sharing project files between team members, supervisors, and stakeholders is essential. Project Online has both import and export features via the SharePoint Online-based Project Site. These allow you to download your project documents to share them. 

If your teammate gives you a report on their progress, you can upload that document as well. Access your files through a tab at the far right of the toolbar. 


Toolbars and Navigation


Two toolbars will help you maintain excellent portfolio management. The top toolbar will offer you different views.

The default project view is the Gantt chart, but you can also view your tasks in a list or sheet. You can choose to look at everything in a dashboard layout, too, or within a calendar. The final tab on that toolbar is your file tab. 

Beneath that, you have a second toolbar. This allows you to complete functions like exporting documents or adding hyperlinks. This is where you add teammates to tasks or change task colors.

Along the left-hand side, you'll have access to Project Center for viewing projects across the organization grouped by project attributes (think program, portfolio).  


Benefits of Project Online

benefits of ms project online


 The whole point of using a program like Project Online is to make your management tasks easier. You'll be able to make more informed decisions and improve your team's productivity. You'll also be better equipped to forecast potential risks.

But one of the biggest benefits of using Microsoft Project Online is the lack of hardware. You don't have to download any programs to your computer. You don't have to dedicate precious hard drive space to use it. 

You'll be using the Microsoft Project web app, accessing it from your browser. All you'll need is a strong internet connection to use its cloud-based features. And you'll receive updates faster than you would if you had the downloadable program.  


Project Online Pricing

project online pricing


For the basic web tool, you should expect a monthly cost of around $10. This option is limited, not allowing you to make reports or share access with other devices. Depending on your subscription you may have access to many other features.

For the full product with all its bells and whistles, you'll need to budget $55 per user, per month. In-between, you have a cost of $30 per user, per month for a product with most of the features. See the Microsoft website for full pricing information. Two of these options includes Project for managing project schedules.

The difference between the mid-tier and the full product comes down to a few features. The former won't have a resource manager, portfolio optimization, or a way to manage demand.


Using Project Online


It's worth taking the time to learn Project Online so you can streamline your projects. Just think about how much better it would be to keep all your project files, tasks, and details in one place. 

You may be looking into Microsoft Office Online but aren't sure how to use it. If that's the case, our training courses cover all the ins and outs. To learn more about our offerings, visit our training offerings page.




© Copyright 2023 | | All Rights Reserved
linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram