PLAN YOUR MIGRATION

Microsoft Project Online Retirement

- Project Online retires September 30 2026.
- Access to your data will cease on this date.
- Let's discuss options today and plan ahead.

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Migrating from Project Online: PSSE or Planner Premium?

At a Glance

Project Server Subscription Edition (PSSE)
Best for organizations that need advanced, centralized PPM with deep scheduling, governance, and on-prem/hosted control.

Planner Premium
Best for organizations that want simple, collaborative work management embedded in Microsoft 365 with lower complexity and a modern UX.

Which Path Fits Your Organization?

Question	PSSE (Project Server Subscription Edition	Planner Premium
Primary Use Case	Management (EPM/PPM), PMO-driven, complex schedules	Team-based work & light project management, task boards, smaller projects
Hosting Model	On-premises or IaaS (e.g., Azure) SharePoint farm	Cloud-only, in your M365 tenant
Scheduling Capabilities	Full MS Project-style scheduling, dependencies, baselines, resource leveling	Simplified task scheduling, checklists, buckets, dependencies in a lighter form
Portfolio / Governance	Strong portfolio selection, approvals, workflows, custom fields, reporting	Limited portfolio governance; best for teams and business units, not heavy PMO control
Integration	Deep integration with Project Professional, SharePoint, SQL/BI	Deep integration with Teams, Loop, Outlook, OneDrive; ties into broader M365 apps
Reporting & Data	Robust reporting via SQL, Power BI, and data warehouse-style access	Modern reporting via Power BI / Graph data, lighter but improving over time
Customization	High – workflows, fields, extensions, integrations	Moderate – Power Platform, rules, automations, but within SaaS constraints
IT Control & Compliance	Maximum control over environment, patching, and data residency	Microsoft-managed platform; governance via M365 admin, Purview, security & compliance
User Experience	Familiar to seasoned PMs, steeper learning curve for casual users	Modern, intuitive, designed for everyday users and cross-functional teams
Total Cost of Ownership	Higher – infrastructure, patching, admin, upgrades, plus licensing	Lower – SaaS model, no infrastructure, license-driven cost per user

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Why PSSE Is The Better Choice

Choose PSSE if you:

Have a mature PMO and rely on detailed project scheduling, resource management, and portfolio governance.
Need tight control over your environment, data, and integrations (e.g., regulated industries, strict change control).
Already have investment and skills in Project Server / Project Online style PPM and want continuity with richer on-prem control.

Typical fit: Large enterprises, regulated industries, central PMOs with complex, interdependent projects.

When Planner Premium is the Better Choice?

Choose Planner Premium if you:

Want to simplify from heavyweight PPM tooling to something business users will actually adopt.
Run many small-to-medium projects across business units and need visibility without complexity.
Are heavily invested in Microsoft 365, Teams, and modern collaboration, and want work management embedded where users already spend their time.
Prefer a cloud-only, lower-maintenance solution with rapid feature updates from Microsoft.
Want to utilize AI in your Project Management practices

Typical fit: Business teams, IT groups, and departments that need structured work management but don’t need full PMO-grade PPM.

Why This Decision Matters

Migrating from Project Online isn’t just a lift-and-shift. It’s a chance to:

Re-evaluate your PPM maturity and decide how much structure you really need.
Standardize how projects, portfolios, and operational work are managed across the organization.
Modernize reporting, automation, and collaboration with Power Platform and Microsoft 365.

How We Help

We specialize in Project Online migrations and can help you:

Assess whether PSSE or Planner Premium is the best fit.
Design a migration roadmap that minimizes disruption and risk.
Implement governance, templates, and reports so your new solution works for both PMO and business teams.

(Free, no-pressure conversation to walk through your current environment, constraints, and goals.)

Schedule a 30-minute migration assessment

Free Microsoft Project Training Videos

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