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Project Online has retired. Here are your migration options.

Microsoft retired Project Online on September 30, 2026. If your tenant is still accessible, treat it as borrowed time: Microsoft can switch it off without further notice. Export your data and plan the move now.

Whether you're evaluating Project Server Subscription Edition, Planner Premium + Teams4PM or OnePlan, the right migration strategy starts with understanding how your organization actually manages projects today.

Book Migration Assessment Watch Webinar

Webinar: planning your Project Online migration

Watch our webinar recording for a walkthrough of the retirement timeline, the main migration paths, and what to decide first.
Project Online Retirement

Why organizations are acting now

Microsoft retired Project Online on September 30, 2026.

Since then:

  • Project Online will no longer be supported
  • Legacy environments become higher-risk to maintain
  • Reporting continuity may be disrupted
  • Migration timelines become compressed and expensive

Organizations delaying planning often underestimate how much coordination, testing, governance, and user readiness a successful migration requires.

The teams seeing the smoothest transitions are not the ones moving the fastest. They’re the ones starting early.

Why timing matters more than you think

The organizations we work with that have the smoothest migrations are the ones that started planning early. Not the ones that moved the fastest. A successful migration involves evaluating target platforms, understanding your data, testing with real project data, training your team, and building confidence before you cut over.

Rushed migrations introduce risk: data loss, user adoption failures, and disruption to active projects. None of those are acceptable outcomes when the goal is protecting the work your team has built.

01
TODAY
Start your assessment and build a migration plan.
02
Assessment & Planning
Understand your data, usage, and business requirements.
03
Migration & Validation
Migrate your data, validate, and ensure everything works as expected.
04
User Adoption & Reporting Continuity
Prepare your team and ensure reporting stays intact.
05
September 30, 2026
Project Online retired.

Unsupported since September 30, 2026.
If you haven't started, begin with an assessment now.

Microsoft Project alternatives after Project Online

Looking for a Microsoft Project alternative after Project Online? In the Microsoft ecosystem there are three main paths: Planner Premium with Teams4PM inside Microsoft 365, OnePlan as a cloud PPM platform, and Project Server Subscription Edition on your own servers. The right one depends on how your team manages portfolios, resources and reporting today.
ENTERPRISE PPM

One Plan

A modernized Strategic and Work Management system

  • Portfolio, program, and plan-level visibility
  • Resource forecasting and capacity planning
  • End-to-end PPM process support
  • AI-driven insights and workflow automation
  • Cross-platform integrations and extensibility
MICROSOFT 365 NATIVE

Planner Premium + Teams4PM

Planner Premium, Power Platform, Teams, and more

  • Unified project hub inside Microsoft Teams
  • Extensible Power Platform foundation
  • Structured scheduling with Gantt and dependencies
  • Resource and workload management
  • Copilot and AI-driven capabilities


TRADITIONAL PROJECT SERVER

Project Server SE

Project Server Subscription Edition: on-premise continuity

• Familiar Project Online experience

• Traditional scheduling and PMO governance

• Same navigation, workflows, and structure

• On-premise deployment and infrastructure control

• Higher IT ownership and maintenance overhead

Which Path Fits Your Organization?

QuestionOnePlanPSSE (Project Server Subscription EditionPlanner Premium
Primary Use CaseEnterprise PPM with strategic portfolio management, resource planning, and financial control. Supports Agile, Waterfall, and Hybrid.Management (EPM/PPM), PMO-driven, complex schedulesTeam-based work with optional structured project management when extended with solutions like Teams4PM
Hosting ModelCloud-native SaaS on Azure. No infrastructure required.On-premises or IaaS (e.g., Azure) SharePoint farmCloud-only, in your M365 tenant
Scheduling CapabilitiesFull project scheduling via Project for the Web and MS Project desktop integration. Critical path, dependencies.Full MS Project-style scheduling, dependencies, baselines, resource levelingSimplified task scheduling natively, extended with structured scheduling (Gantt, dependencies, milestones) when combined with Teams4PM
Portfolio / GovernanceAdvanced portfolio management with Portfolio Kanban, OKR alignment, scenario planning, capacity analysis.Strong portfolio selection, approvals, workflows, custom fields, reportingLimited portfolio governance natively; can be extended with portfolio visibility, governance, and standardization using Teams4PM
IntegrationOneConnect platform: Native M365 (Teams, Azure DevOps, Power BI) plus external systems (Jira, ServiceNow, Salesforce, ERP) with bi-directional sync.Deep integration with Project Professional, SharePoint, SQL/BIDeep integration with Teams, Loop, Outlook, OneDrive; ties into broader M365 apps
Reporting & DataPre-built Power BI report packs for portfolio, resource, and financial analytics. OData access. Real-time insights.Robust reporting via SQL, Power BI, and data warehouse-style accessModern reporting via Power BI / Graph data, lighter but improving over time
CustomizationExtensive via Power Platform (Power Apps, Power Automate). Custom fields, workflows, forms without code.High – workflows, fields, extensions, integrationsModerate – Power Platform, rules, automations, but within SaaS constraints
IT Control & ComplianceEnterprise security: Azure AD, SSO, MFA, compliance standards. Tenant-level data isolation. RBAC.Maximum control over environment, patching, and data residencyMicrosoft-managed platform; governance via M365 admin, Purview, security & compliance
User ExperienceFused Microsoft Experience" - Work directly in Teams, SharePoint, Azure DevOps. Modern, intuitive UI.Familiar to seasoned PMs, steeper learning curve for casual usersModern, intuitive, designed for everyday users and cross-functional teams, with the ability to scale into structured project environments via Teams4PM
AI Capabilities✅ Sofia GPT assistant, Insights AI analytics, automated recommendations❌ No built-in AI capabilities⚠️ Limited AI features (Microsoft Copilot integration)
Total Cost of OwnershipPredictable SaaS pricing. No infrastructure costs. Includes support, updates, maintenance.Higher – infrastructure, patching, admin, upgrades, plus licensingLower – SaaS model, no infrastructure, license-driven cost per user


When Project Server Subscription Edition Is the Better Choice

Choose Project Server Subscription Edition if you:

  • Have a mature PMO and rely on detailed project scheduling, resource management, and portfolio governance.
  • Need tight control over your environment, data, and integrations (e.g., regulated industries, strict change control).
  • Already have investment and skills in Project Server / Project Online style PPM and want continuity with richer on-prem control.

Typical fit: Large enterprises, regulated industries, central PMOs with complex, interdependent projects.

 

When Planner Premium is the Better Choice?

Choose Planner Premium if you:
  • Want to simplify from heavyweight PPM tooling to something business users will actually adopt.
  • Run many small-to-medium projects across business units and need visibility without complexity.
  • Are heavily invested in Microsoft 365, Teams, and modern collaboration, and want work management embedded where users already spend their time.
  • Need the flexibility to evolve into more structured project and portfolio management without leaving the Microsoft 365 ecosystem (e.g., by extending Planner Premium with Teams4PM).
  • Prefer a cloud-only, lower-maintenance solution with rapid feature updates from Microsoft.
  • Want to utilize AI in your Project Management practices
Typical fit: Business teams, IT groups, and departments that need structured work management today, with the option to scale toward more advanced project and portfolio capabilities as needs grow.

Weighing Planner Premium against Project desktop or Project Server Subscription Edition? Read our comparison: Microsoft Planner vs Project in 2026.

When OnePlan Is the Better Choice

Choose OnePlan if you:

  • Need enterprise PPM in the cloud without infrastructure burden

  • Require strategic portfolio visibility with resource capacity and financial tracking

  • Want strong integrations with tools like Jira/Azure DevOps/ServiceNow/Salesforce (via OneConnect) while staying in Microsoft 365

  • Prefer a modern, easy-to-adopt UX with advanced capabilities (incl. AI insights)

  • Need reporting continuity during migration (Power BI dashboards keep working)


Typical fit: Mid-to-large enterprises, PMOs needing strategic portfolio visibility, organizations with diverse project methodologies, companies integrating multiple tools into unified portfolio view.

 

What we recommend doing right now

Assess current data and usage
Identify what data exists, who uses it, and which workflows depend on it.
Evaluate platform options
Assess workflows, reporting, governance, and integration needs.
Build a realistic migration timeline
Allow enough time for testing, training, and cutover preparation.
Get support early
Organizations that wait longest often face the hardest transitions.
Contact Us Today

Get in touch

If you would like to discuss your needs, ask a question, or explore how we can help, leave your details and we’ll get back to you.

Over 15 years of experience supporting business and technology teams.
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